newAdministrative Assistant

Date Posted: 1 day ago
Salary:
Murdoch WA

Job Description

POSITION DESCRIPTION



Position Administrative Assistant (Quality Assurance)

Position Number 2862A01 Level/Classification HEW0304

Reports to Project Manager, Quality Assurance

Unit Office of Academic Quality, Curriculum Management and Policy

Directorate Provost

Positions Supervised Nil


Position Purpose

The Administrative Assistant works with the Academic Quality, Compliance and Risk team to
support activities related to the quality assurance and continuous improvement of academic
practice. Under routine supervision the Administrative Assistant gathers, collates, and
maintains information and records; provides operational and logistical support to reporting,
accreditation, and academic quality activities; and ad hoc administrative support to projects
led by the Quality Assurance team, within the Office of Academic Quality, Curriculum
Management and Policy.

About Murdoch University

Murdoch University helps people discover how to make a difference, through education and
research endeavour, and remains one of the most inclusive universities in the country,
providing students with quality education and recognised academic standing within an
engaging and caring environment. We are a university for all, irrespective of background and
social standing with a focus on social equity, self-direction and freedom of thought and belief.

With strong links to government, business and the community, Murdoch University helps
people discover how to make a difference. We are a young, innovative and enterprising
university with more than 23,000 students and 1,700 staff across Perth, Singapore and Dubai.
We are committed to high quality education, innovative research, and strong community
engagement both locally and internationally.

Our Strategic Plan and Future Horizon 2017-2027 outlines an ambitious blueprint for
development and growth, with a focus on one purpose: to be a creative force for current and
future generations.

We are clear about our two core goals: to educate free thinkers who thrive in society and are
sought after by employers; and, to provide life changing solutions for the world’s big
challenges through our outstanding translational research and innovative practice.

About the Work Area


The Office of Academic Quality, Curriculum Management and Policy provides essential services
in relation to the quality, standards and compliance of Murdoch University as an Australian
University Provider. This includes responsibility for the monitoring and assurance of
fundamental legislative compliance requirements including but not limited to the Higher
Education Standards Framework, ESOS and the National Code and HESA. The area comprises
two key work areas each comprising a number of discrete but related functions.

The Curriculum and Student Integrity Services unit comprises curriculum portfolio, curriculum
management and student integrity functions responsible for the operational application of
core standards in curriculum, design, review, governance, academic integrity and student
conduct. This unit leads the strategic initiative Curriculum @ Murdoch (C@M).

The Quality and Enhancement Services unit is responsible for academic quality and standards,
assurance, education policy, international compliance, professional accreditation and process
and data quality enhancement services in support of compliance with relevant standards and
the realisation of improved operational efficiency and efficacy. This unit leads the strategic
initiatives Think Enhancement @ Murdoch – Academic Quality (TE@M-AQ) and Education
Policy Renewal Program (EPRP).

Reporting Relationships

Director Academic
Quality, Curriculum

Management and Policy

Senior Manager, Quality
and Enhancement

Manager International Senior Policy Developer Manager Academic

Compliance (Education) Quality, Compliance and
Manager Quality

Risk Enhancement

Project Manager Senior Coordinator Monitoring, Reporting Senior Coordinator
Senior Coordinator

(Quality Assurance) Academic Standards Accreditation and
Quality Assurance

and Governance Review Officer*2

Analyst (Quality Administrative

Assurance) Assistant (Quality Assurance)




Key Responsibilities/Duties

1. Assist in the preparation of reports, recommendations, and associated
correspondence.

2. Provide operational and logistical support to quality reviews, accreditation activities,
reporting and governance, and other compliance and risk activities including:

a. typing and formatting documentation including reports, summaries, or other
documentation

Murdoch University Approved 30 September 2021

b. preparing documentation and materials for meetings
c. taking minutes, notes or developing and maintaining other records as required

3. Maintain consistent quality and a high level of accuracy in the data entry of
documentation relevant to compliance and risk activities, considerate of current
standards and compliance.

4. Support the collation and maintenance of local records management in accordance
with Murdoch University policies and procedures.

5. Work within a project team environment to perform a variety of general administrative
and project related functions as required.

6. Provide support to the Quality Assurance team, ensuring all reporting and governance
activities function efficiently.

7. Liaise with and maintain appropriate communications with all internal and external
stakeholders in review and accreditation processes.

8. Carry out, and assist with, other duties as required.



Selection Criteria

Essential

1. Relevant certificate level qualification with post-certificate relevant work experience
and/or an equivalent combination of relevant work experience and education/training.

2. Demonstrated high level of computer literacy including the ability to confidently
navigate a variety of web based and desktop applications, with the capability and
willingness to learn new packages as appropriate.

3. Demonstrated experience undertaking a broad range of administrative support
activities in a large and complex organisation.

4. Ability to maintain confidentiality, use discretion and work professionally at all times.

5. High level of organisational, time and workload management skills, including the ability
to prioritise workload to meet strict deadlines.

6. High level of attention to detail.

7. Excellent professional communication skills and experience in liaising with a range of
internal and external stakeholders.

8. Demonstrated ability to work effectively in a team.

9. Demonstrated ability to assume responsibility for tasks and to resolve routine
problems.


Desirable

1. Previous experience in a University or large, complex organisation.


Work Requirements

Murdoch University Approved 30 September 2021


1. Ability to work outside of office hours when required.




Guiding Principles and Values/Code of Ethics and Code of Conduct

The founding principles upon which Murdoch University was established continue unabated
today. We continue to be guided by the principles of:

  • Equity and Social Justice
  • Opportunity
  • Sustainability
  • Global Responsibility


These Murdoch principles come to life through our culture as evidenced by being an institution
where the following are clear:

  • Integrity
  • Respect and Diversity
  • Purpose
  • Excellence and Future-focus


All staff will comply with the University’s Code of Ethics and Code of Conduct and demonstrate
a commitment to its Equity, Diversity and Safety principles and the general capabilities of
personal effectiveness, working collaboratively and demonstrating a focus on results.

All Staff are to complete a Development Review Annually. Details of the University policies
on Development Review can be accessed here. A Commencing Development Review should
be completed within 3 months of commencement.

Murdoch University Approved 30 September 2021

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Job Detail

  • Job Id
    235464d389938f88
  • Location
    Murdoch WA
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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